QuickBooks continues to be one of the most widely used accounting software solutions for small and mid-sized businesses. Whether you prefer QuickBooks Online (QBO) or QuickBooks Desktop, both platforms offer robust features to manage finances, track expenses, and streamline tax preparation. However, recent changes to QuickBooks Desktop have left many business owners asking: Is it being discontinued?
Let’s take a closer look.
Is QuickBooks Desktop Being Discontinued?
The short answer: Not entirely—but big changes are underway.
Intuit, the maker of QuickBooks, has been steadily shifting its focus toward cloud-based solutions. As of May 31, 2024, support ended for certain older versions of QuickBooks Desktop, including QuickBooks Desktop 2021. This means no more:
- Security updates
- Customer support
- Access to key add-on services like payroll and bank feeds
QuickBooks Desktop is not fully discontinued—the latest version (QuickBooks Desktop 2024) is still available, but with important changes:
- Subscription only: Intuit no longer offers one-time purchases. Businesses now pay an annual fee to continue using QuickBooks Desktop.
- Reduced availability: Intuit is prioritizing QuickBooks Online, making Desktop products harder to buy directly from them.
If you’re using an older version, now is the time to consider your options. You can either upgrade to the latest Desktop version or explore transitioning to QuickBooks Online.
Maximizing Your QuickBooks Software
- Automate Transactions
- Set up recurring invoices and payments to avoid missed deadlines.
- Use bank feeds to import and categorize transactions automatically.
- Use Financial Reporting Tools
- Run Profit & Loss statements to monitor income and expenses.
- Review cash flow reports to understand your financial health.
- Customize reports to fit your business and industry.
- Integrate with Other Tools
- Sync with third-party apps for payroll, time tracking, and inventory management.
- Connect with your tax software to streamline filing and compliance.
- Leverage Training and Support Resources
- Use the QuickBooks Help Center and online tutorials for step-by-step guidance.
- Join QuickBooks Community forums to learn from other users and experts.
Consider working with a QuickBooks ProAdvisor for expert support and training.
QuickBooks Desktop vs. QuickBooks Online: Which One Is Right for You?
Choosing between Desktop and Online depends on your business size, needs, and preferences. Here’s a side-by-side comparison:
| Feature | QuickBooks Desktop | QuickBooks Online |
| Pricing | Annual subscription | Monthly subscription |
| Accessibility | Installed locally, limited remote access | Cloud-based, access from anywhere |
| Features | Advanced reports, strong inventory tools | Real-time updates, collaboration-friendly |
| Ease of Use | Higher learning curve | More user-friendly |
| Integration | Limited app integrations | Extensive app ecosystem |
Who Should Use QuickBooks Desktop?
- Businesses needing advanced inventory management
- Companies preferring local data storage
- Users requiring detailed, customizable reports
Who Should Use QuickBooks Online?
- Teams needing real-time collaboration and remote access
- Companies prioritizing cloud storage and automatic updates
- Businesses seeking easier integration with apps and services
Final Thoughts
QuickBooks is still a top-tier solution for business accounting, whether you’re using the Desktop or Online version. That said, with the shift in Intuit’s focus toward online platforms, businesses should begin reviewing their long-term accounting software strategies.
Need help upgrading your QuickBooks or migrating to QuickBooks Online?
Our team is here to guide you through every step—from data migration to setup, training, and support.
Contact us today to schedule a consultation and find the right solution for your business.
